• Spares Fiche Diagrams
  • Improvements to Honda fiche importing
    • Fix issues with images not importing correctly (fix involves running java 7, c9 will warn you if your java is too old for importing fiche)
    • Detect if honda install dir has more than one set of fiche (i.e. motorcycle and power equipment), ask user to choose one
  • Improved image rescaling on imported fiche.  Massive images could scale down poorly with antialiasing effects. Scaling is now alot smoother
  • Fixed importing for KTM and Husqvarana to cope with design changes to KTM/Husky websites
• Accounts
  • Bug with statements  involving suppliers. Statement balance at bottom of statement was correct but would erroneously include supplier items, not debtor items and descriptions on them were incorrect too, resulting in misleading opening balance as well. Now fixed
• Spares
  • Plugged hack where you could force a layby (or supplier return) by making invoice a quote, backing out and then re-completing again
  • Supplier return : default discount to 0% on selecting supplier, clearing any discount previously in play if invoice started out as a regular customer invoice
  • Convert quote : import freight and tracking details
• Workshop
  • Modify spare part qty on estimate, was not automatically calculating new total price correctly. Now fixed.
• Units
  • Contract of sale, was erroneously printing odo instead of rego # on tradein vehicle on forms for following states : VIC, NSW, QLD, WA
•  Website
  • New experimental website element types for forms/enquiries also for laying out new bike specs.  frontend website not yet ready, another week or two.

C9 recently introduced creditors. C9 can be setup so that when you receive spares in it will track bills to be paid with an due date on them within creditors.

Now many existing c9 users will want to disable this (I probably should of disabled it by default in c9), because reminders about overdue bills are annoying when you don't run creditors.  Two steps, one is to disable the feature for future invoices and 2 is to clear up the ones already there.

Step 1 : Stop future bill tracking

Setup -> Main Setup Screen. Select Suppliers tab. Select option 'User select default no'. Select okay to confirm changes

Step 2 : clear bills currently in play

Contacts -> Contacts -> Unpaid Bills

For each bill do the following

• Click pay highlighted bill
• Switch transaction type from 'Pay a bill' to 'Supplier Credit note'
• Click OK and continue.
• Repeat for other bills

• Workshop
  • Query VicRoads database now working again (WOO!)
  • View/modify job : 2 new tabs that show timesheet logbook against the job and line by line profit margin
• Spares
  • Reserve/Pickup A4 printout : include a smart barcode, when scanned in c9 will jump straight to F12 pickup for that reserve
  • Fixed loophole where parts supply test limiting usage of layby or supplier return can be overcome by flagging invoice as a quote first, then backing out and reattempting to complete the invoice.
•  Units
  • QLD Paperwork
    • New contract based on changes to legislation
    • New forms for new sections 74 and 73 of legislation
    • Fix to registration form ,was printing engine# on page 2 when it should of been printing capacity

• Spares Point of Sale
  • import.
    • Respect order that parts are on from original source of data and retain that order. Previously was resorting the parts. So an imported quote will be laid out on the invoice the same as the original quote, for example
    • Import quotes/invoices from other c9 dealers via C9 E-Reference. Useful for dealers that run c9 that interchange parts
  • Always show post invoice to tender window after point of sale so operator can see newly minted invoice #
• Units
  • Reworked stock take report to better clarify status of bikes based on their floorplan.
    • Allow report to be run on a historical date (i.e. for 1st of July)
    • Group bikes based on new, used, unpaid floorplan and paid floorplan
    • Further breakdown floorplan units based on whether the bike was sold prior to reporting date but still on open floorplan on report date. Also those units sold after (may help track down floorplans not properly closed out)
  • Units - print deal. Ability to indicate level of detail was lost in recent addition of more detailed level of detail settings. Now restored.
  • Units - low level system bug was causing deal receive unit to crash for one dealership sometimes. Now fixed

• Spare parts
  • New facility to return parts to supplier and generate a supplier credit note. Use point of sale, new option in complete : Supplier Return. Invoice is priced at lastincost on stock file. (These can be overridden in point of sale screen.)
  • More obvious way to use point of sale to order parts for stock. In complete : Order for Stock
  • Receive spares from electronic import (C9 e-reference or PDF etc), allow user to select an alternative part if supplied part number is incorrect. Do not import parts starting with '**' as they are probably c9 freeform parts
• Contacts
  • Access modify contact from view contact
  • Access view contact from modify job record
• Workshop
  • Restored functionality of WS Other (by supplier) report. Lost during recent work on sub-contractor/creditor code changes
• Other
  • Browse website structure, provide a guard to protect against recursive structures. Some rare drag/drop gestures can result in this.
  • Some minor spelling typo fixes

• Spares
  • New feature on OEM parts websites, websites can now allow user to perform a magician like query to check if part is available from OEM supplier. website reports either, is available, not available or check with dealer. New setting in edit franchise allows you to c
• Workshop
  • F8 review in workshop dashboard would move a job from booked to in progress, skipping received. Now fixed to revert to old behaviour. Double click provides two new options, one to goto receive or one to skip and go straight to start.
• Bugfixes
  • Defect with recording new creditor bills. Was trying to link the posted journal to completely irrelevant and sometimes not available items causing the bill creation to fail with an error
• Other
  • Some initial work on supporting returns to suppliers. (Not yet functional)

• Magician Query
  • Added support for Husqvarna (Butmac). Login is a bit slow but once in it works reasonably well. Not nearly as fast as original webservice though :-(.  Also requires java 7, will silently fail with java 6.
  • Got Ron Angel working again
• Spares
  • Electronic Export Parts Orders for MV Agusta
•  Workshop
  • Simple job. Allow user to select a customer, so simple job can be used for simple tax invoices. Useful for things like RWC/inspections where only labour is required.
• Other
  • Website image galleries/sliders. Do not force image resize, but warn user if image size is no good

Includes database changes. You need to log all terminals out during upgrade

Minor tweaks and fixes

• Restocking analysis, improve readability of the graphed image.  Also show daily and stock %
• Spare parts receive : allow config of franchise to track supplier to credit, does not cause newly ordered parts to go onto an order for that supplier like existing supplier setting does.
• Due/overdue bill alert. Can disable on a per terminal basis. (Setup -> Main Setup Screen -> Suppliers )
• Web order notification , an additional new email for orders that are ready to be invoiced but not yet actually invoiced. Design intent is for in store pickup web orders where operator manages the order as  a reserve/pickup later either notifying customer immediately on creation of the reserve if all parts are in stock or once all parts have been received from suppliers.
• Web order notification, notifications can be disabled by conditional tests. i.e. do not set initial email if order type is a pickup. Newly added notify on ready to invoice described above is disabled by default.
• Improve GL posting to deal with following rare situation
  • Create an open P/O for a workshop job
  • invoice the job
  • invoice the P/O
  • cancel the job invoice
  • System will now post an additional journal to balance flipping from 'services to supply' liability to 'workshop services' asset based on implicit reordering of invoicing P/O and invoicing the job
• Delete records may not cascade to related entities in some rare circumstances

Includes database changes. You'll need to log all terminals out during upgrade

Creditors

• Track creditor terms. Defaults to '2 weeks'. On different suppliers you can define terms such as '2nd week of next month', '4 weeks', etc.  System will automatically default due date on new bills based on this
• Receive spares
  • system can now record a bill to be paid against a supplier as part of receiving spares
  • now allows you to key in precise GST to the cent, to cope with fact that different creditors calculate GST in slightly different ways yielding slight variation (usually 0.01 to 0.02) in the GST on the invoice. Also better copes with suppliers who declare some items as GST exempt.
• Workshop other/sub contract
  • Allow sub contract items to be invoiced, creating a bill on the supplier.
  • Track precise GST from the bill.

Other changes

• Default SMS to contacts mobile phone # in quick sms. Functionality was lost in recent changes.

Includes database changes. You need to log all terminals out during upgrade

• Contacts
  • First iteration of creditors.  Core functionality
    • Accounts payable balance tracking.
    • Record bills/payments and credit notes from suppliers
    • Alerts on due/overdue bills.
    • Discriminate between capital/non capital purchases, separated on activity report
•  Spares
  • View invoice. Access quick SMS if there is a mobile # number in the ordernum field
  • View invoice. Access view customer
  • Added more capability/sophistication to bulk price file markup rules to cope with things like checking part number ranges etc
  • New option to view and manipulated stocked items that need restocking. Allow for rapid processing of restocking levels, especially with dealing with removing seasonal stock from reorder list. Accessed via order book, sub menu and from within generate all stock order options.
• Workshop
  • Profit report. Allow report to be optionally run on jobs not yet invoiced so operator can get a sense of profit/costs tied up but not yet invoiced in workshop
  • Workshop dashboard double click popup. Have separate buttons for receive job and start job.
• Units
  • Fix rounding error with discounted parts being copied across onto a unit sale
  • Unit invoice. Added new level of detail which itemises on road costs but doesn't itemise the tax invoice.
• Notifications: Consolidated various template systems (paperwork, unit cost formula, system monitors, notifications, price file allocations) to better facilitate more consistent and richer notification behaviours. Example, you can tune email notification to customer based on freight method selected by customer. e.g. :

<html>
{html(import(webheader))}
<p>Your web order has been prepared and invoiced
{include(woh:freight='pk')}
and ready for instore pickup.
{end}
{include(woh:freight<>'pk')}
and will be shipped to you shortly.
{end}
</p>
{html(import(webfooter))}

• Low level systems
  • Added some new systems to help monitor and log issues with messenger lockups which happen occasionally for some users. Idea is to provide more logging and alerts on these problems for future diagnosis and repair by us. (Added a watchdog timer that barks when messenger or connection manager thread fail to periodically checkin. Submits trace information to c9 automatically).
  • When c9 is restored from online backup only a subset of data is restored to get dealer up and running as fast as possible, c9 copies the rest in the background once things are up. An impatient operator could potentially mess things up by trying to do certain things while restore is still running. Modified c9 to disallow any of the following during background system restore : 1. Import fiche, 2. import fiche images. 3. Map remote c9 fiche diagrams.
  • Certain database errors (such as activity date constraint check) can thoroughly break c9 and leave it unusable, forcing operator to logout and start over. Now fixed so system better copes with/heals from such outcomes.